Notices and receipts.

Two IMO forms frame a delivery ashore: the advance notification before, and the waste delivery receipt after. Here is what each holds.

Last reviewed 30 September 2026. Rules change: check your flag State and the sources below.

Waste delivery receiptExample
Location
Sint Maarten · Simpson Bay anchorage1
Reception facility
Collector name2
Transfer
02-OCT-2026 · 09:10 to 10:053
Ship
MY Aurora · IMO 90000014
Oily residues (sludge)
2.4 m³5
Oily bilge water
1.1 m³5
Delivered byReceived by, stamp6

Before: the advance notification

General practice is to notify at least 24 hours before arrival. IMO urges ports to accept its standard Advance Notification Form, which is then kept on board with the relevant record book. It holds:

  • Ship particulars: name, IMO number, gross tonnage, type, owner or operator, distinctive number or letters, flag State.
  • Port and voyage: location or terminal, arrival and departure, last and next port, last port and date of delivery, next port of delivery.
  • What you will deliver (m³): oily bilge water, oily residues (sludge), and the other Annex I categories.
  • What stays on board: for each type, the storage capacity, the amount retained, and where the rest will be delivered.

Our request form asks for the essentials. If your company uses the IMO form, send it with the request.

After: the waste delivery receipt

After delivery the master should ask for a waste delivery receipt. It holds:

  • the location, the reception facility provider, and the date and time of the transfer
  • the ship particulars
  • the type and amount received, in m³
  • a signed declaration that the waste was delivered, with the provider's name and stamp
Keep it with the Oil Record Book Part I. IMO guidance says a receipt attached to the record book may help show the ship was not involved in an alleged pollution incident.

Sources